Technical Procedure: Schedule and Moderate a Mini Symposium - Revision history

Laouris: changed to Category: Technical Procedures

2026-01-14T13:24:42Z

changed to Category: Technical Procedures

← Older revision		Revision as of 13:24, 14 January 2026
Line 35:		Line 35:
	# If you need to leave before the end of the session, make someone else "host" so the recording does not stop.		# If you need to leave before the end of the session, make someone else "host" so the recording does not stop.

	[[Category: Procedures]]		[[Category: Technical Procedures]]

Laouris: Laouris moved page Procedure: Schedule and Moderate a Mini Symposium to Technical Procedure: Schedule and Moderate a Mini Symposium without leaving a redirect

2026-01-14T13:24:16Z

Laouris moved page Procedure: Schedule and Moderate a Mini Symposium to Technical Procedure: Schedule and Moderate a Mini Symposium without leaving a redirect

← Older revision	Revision as of 13:24, 14 January 2026
(No difference)

Laouris: Category: Procedures

2025-10-26T09:12:45Z

Category: Procedures

← Older revision		Revision as of 09:12, 26 October 2025
Line 34:		Line 34:
	# Introducing the speaker (in detail) and reminding everyone of the purpose and rules of Mini Symposia (using the second slide of the [[ISSS Mini Symposium Cover slide]]).		# Introducing the speaker (in detail) and reminding everyone of the purpose and rules of Mini Symposia (using the second slide of the [[ISSS Mini Symposium Cover slide]]).
	# If you need to leave before the end of the session, make someone else "host" so the recording does not stop.		# If you need to leave before the end of the session, make someone else "host" so the recording does not stop.

			[[Category: Procedures]]

Laouris: /* Inform Members and Friends about the Mini Symposium */

2025-10-26T09:11:32Z

Inform Members and Friends about the Mini Symposium

← Older revision		Revision as of 09:11, 26 October 2025
Line 19:		Line 19:

	==Inform Members and Friends about the Mini Symposium==		==Inform Members and Friends about the Mini Symposium==
	Note that the Mini Symposium is mentioned in different places throughout ISSS's media. The [[ISSS Newsletter]] invites people to join, and the [[ISSS Administrator]] sends email alerts to an extensive list via email.		Note that the Mini Symposium is mentioned in different places throughout ISSS's media.<br>
			The [[ISSS Newsletter]] invites people to join, and the [[ISSS Administrator]] sends email alerts to an extensive list via email.

			Note that Mini Symposia might be mentioned at:
			* The Mini Symposia section of the isss.org website
			* The Events page of the isss.org website
			* The Calendar section of the isss.org website
			* The News section of the isss.org website

	==Starting and Moderating a Mini Symposium==		==Starting and Moderating a Mini Symposium==

Laouris: Inform Members and Friends about the Mini Symposium

2025-10-26T08:55:42Z

Inform Members and Friends about the Mini Symposium

← Older revision		Revision as of 08:55, 26 October 2025
Line 17:		Line 17:
	# Note that when you start the Zoom recording, it uploads and publishes it automatically to Vimeo.		# Note that when you start the Zoom recording, it uploads and publishes it automatically to Vimeo.
	# Share screen with the [[ISSS Mini Symposium Cover slide]].		# Share screen with the [[ISSS Mini Symposium Cover slide]].

			==Inform Members and Friends about the Mini Symposium==
			Note that the Mini Symposium is mentioned in different places throughout ISSS's media. The [[ISSS Newsletter]] invites people to join, and the [[ISSS Administrator]] sends email alerts to an extensive list via email.



	==Starting and Moderating a Mini Symposium==		==Starting and Moderating a Mini Symposium==

Laouris: /* Starting and Moderating a Mini Symposium */

2025-10-26T08:52:57Z

Starting and Moderating a Mini Symposium

← Older revision		Revision as of 08:52, 26 October 2025
Line 19:		Line 19:

	==Starting and Moderating a Mini Symposium==		==Starting and Moderating a Mini Symposium==
	# ~~Login~~ to Zoom at least 10-15 ~~min~~ ahead. Let people in the Waiting Room enter, because this is a time Members enjoy informal talking.		# Log in to Zoom at least 10-15 minutes ahead. Let people in the Waiting Room enter, because this is a time when Members enjoy informal talking.
	# Welcome everybody, mentioning the date, and terms like "mini symposium" and "ISSS".		# Welcome everybody, mentioning the date, and terms like "mini symposium" and "ISSS".
	# Test your own screen sharing, as well as the main speaker's.		# Test your own screen sharing, as well as the main speaker's.
	# Introducing the speaker (in detail) and ~~remind~~ everyone the purpose and rules of Mini Symposia (using the second slide)		# Introducing the speaker (in detail) and reminding everyone of the purpose and rules of Mini Symposia (using the second slide of the [[ISSS Mini Symposium Cover slide]]).
	5. If you need to leave, make someone else "host" so the recording does not stop		# If you need to leave before the end of the session, make someone else "host" so the recording does not stop.
	~~@Abel Mavura I will not be able to join, but you are in excellent hands~~.

Laouris: /* Steps to Schedule a Mini Symposium */

2025-10-26T08:49:43Z

Steps to Schedule a Mini Symposium

← Older revision		Revision as of 08:49, 26 October 2025
Line 12:		Line 12:

	==Steps to Schedule a Mini Symposium==		==Steps to Schedule a Mini Symposium==
	# Use the ISSS Zoom account		# Use the ISSS Zoom account to log in to Zoom.
	# Have the ISSS_Zoom email handy in case Zoom asks for verification		# Have the ISSS_Zoom email credentials handy, in case Zoom asks for verification.
	# Schedule the meeting. If it is the first in a season, set it to ~~repetitive until~~ the end of the season		# Schedule the meeting. If it is the first in a season, set it to repeat the end of the season.
	# Note that when you start the Zoom recording, it uploads and publishes it automatically at Vimeo)		# Note that when you start the Zoom recording, it uploads and publishes it automatically to Vimeo.
	# Share screen with the [[ISSS Mini Symposium Cover slide]]		# Share screen with the [[ISSS Mini Symposium Cover slide]].

	==Starting and Moderating a Mini Symposium==		==Starting and Moderating a Mini Symposium==

Laouris at 08:47, 26 October 2025

2025-10-26T08:47:41Z

← Older revision		Revision as of 08:47, 26 October 2025
Line 2:		Line 2:


	The [[Mini Symposia]] are ~~an important~~ part of ISSS operations~~.<br>~~		The [[Mini Symposia]] are a vital part of ISSS operations.
	They typically take place once a week, bypassing major holidays and the summer break. The [[ISSS President]] decides on the day and time. Some Presidents choose to organize repetitions over the same week to allow Members in different continents to attend, or they schedule some at a time more convenient for USA-Europe and some for Australia-Asia.

	One should take care of the time change during the summer months. For example, the United Kingdom uses Greenwich Mean Time (also known as Western European Time, ~~which is~~ UTC+00:00), but between the last Sunday in March and the last Sunday in October shifts to ~~the~~ British Summer Time~~, which is~~ UTC+01:00 (also known as Western European Summer Time).		They typically take place once a week, bypassing major holidays and the summer break. The [[ISSS President]] decides on the day and time. Some Presidents choose to organize repetitions over the same week to allow Members in different continents to attend, or they schedule some at a time more convenient for the USA-Europe and some for Australia-Asia.

			One should take care of the time change during the summer months. For example, the United Kingdom uses Greenwich Mean Time (also known as Western European Time, UTC+00:00), but between the last Sunday in March and the last Sunday in October shifts to British Summer Time (UTC+01:00, also known as Western European Summer Time).

			It is advisable to report online only a single time zone, i.e., '''UTC, on all ISSS pages and calendars''', and leave the responsibility for determining local time to the participants.

	~~It is advisable to use only a single time, i.e., UTC, in all ISSS pages and calendars and leave the responsibility to the participants to find out their local time.~~

	==Steps to Schedule a Mini Symposium==		==Steps to Schedule a Mini Symposium==

Laouris: /* Steps towards Scheduling a Mini Symposium */

2025-10-26T08:44:47Z

Steps towards Scheduling a Mini Symposium

← Older revision		Revision as of 08:44, 26 October 2025
Line 9:		Line 9:
	It is advisable to use only a single time, i.e., UTC, in all ISSS pages and calendars and leave the responsibility to the participants to find out their local time.		It is advisable to use only a single time, i.e., UTC, in all ISSS pages and calendars and leave the responsibility to the participants to find out their local time.

	==Steps ~~towards Scheduling~~ a Mini Symposium==		==Steps to Schedule a Mini Symposium==
	1. Use the ISSS Zoom account		# Use the ISSS Zoom account
	2. Have the ISSS_Zoom email handy in case Zoom asks for verification		# Have the ISSS_Zoom email handy in case Zoom asks for verification
	3. ~~Start~~ the recording (it publishes automatically at ~~vimeo~~) ~~when everything is ready and~~ the ISSS Cover slide ~~is being displayed (sample attached)~~		# Schedule the meeting. If it is the first in a season, set it to repetitive until the end of the season
			# Note that when you start the Zoom recording, it uploads and publishes it automatically at Vimeo)
			# Share screen with the [[ISSS Mini Symposium Cover slide]]

	==Starting and Moderating a Mini Symposium==		==Starting and Moderating a Mini Symposium==

Laouris at 08:02, 26 October 2025

2025-10-26T08:02:41Z

@@ Line 1: / Line 1: @@
 . Use the ISSS Zoom account
 . Have the ISSS_Zoom email handy in case Zoom asks for verification
 . Start the recording (it publishes automatically at vimeo) when everything is ready and the ISSS Cover slide is being displayed (sample attached)
-. Welcome everybody, introduce the speaker (in detail) and remind everyone the purpose and rules of Mini Symposia (using the second slide)
 . If you need to leave, make someone else "host" so the recording does not stop
 @Abel Mavura I will not be able to join, but you are in excellent hands.