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Technical Procedure: Schedule and Moderate a Mini Symposium (view source)
Revision as of 08:02, 26 October 2025
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The [[Mini Symposia]] are an important part of ISSS operations.<br> | |||
They typically take place once a week, bypassing major holidays and the summer break. The [[ISSS President]] decides on the day and time. Some Presidents choose to organize repetitions over the same week to allow Members in different continents to attend, or they schedule some at a time more convenient for USA-Europe and some for Australia-Asia. | |||
One should take care of the time change during the summer months. For example, the United Kingdom uses Greenwich Mean Time (also known as Western European Time, which is UTC+00:00), but between the last Sunday in March and the last Sunday in October shifts to the British Summer Time, which is UTC+01:00 (also known as Western European Summer Time). | |||
It is advisable to use only a single time, i.e., UTC, in all ISSS pages and calendars and leave the responsibility to the participants to find out their local time. | |||
==Steps towards Scheduling a Mini Symposium== | |||
1. Use the ISSS Zoom account | 1. Use the ISSS Zoom account | ||
2. Have the ISSS_Zoom email handy in case Zoom asks for verification | 2. Have the ISSS_Zoom email handy in case Zoom asks for verification | ||
3. Start the recording (it publishes automatically at vimeo) when everything is ready and the ISSS Cover slide is being displayed (sample attached) | 3. Start the recording (it publishes automatically at vimeo) when everything is ready and the ISSS Cover slide is being displayed (sample attached) | ||
==Starting and Moderating a Mini Symposium== | |||
# Login to Zoom at least 10-15 min ahead. Let people in the Waiting Room enter, because this is a time Members enjoy informal talking. | |||
# Welcome everybody, mentioning the date, and terms like "mini symposium" and "ISSS". | |||
# Test your own screen sharing, as well as the main speaker's. | |||
# Introducing the speaker (in detail) and remind everyone the purpose and rules of Mini Symposia (using the second slide) | |||
5. If you need to leave, make someone else "host" so the recording does not stop | 5. If you need to leave, make someone else "host" so the recording does not stop | ||
@Abel Mavura I will not be able to join, but you are in excellent hands. | @Abel Mavura I will not be able to join, but you are in excellent hands. | ||